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PTG Handbook

PTG Handbook

This book was published by members of the Rebersburg-Miles Township Elementary School's Parent Teacher Group (PTG).  Established 2005.

Please forward all comments and questions to:

Rebersburg-Miles Township PTG
Rebersburg-Miles Township Elementary School 
80 Town Lane
Rebersburg, PA  16872
814-349-8868 or 814-422-2006

*The information in this book will be updated and new editions will be published on an as-needed basis.

Please save this book for future reference until a new edition has been published.

 
ABOUT THIS BOOK

This book was written for the benefit of all families in the Rebersburg-Miles Township Elementary School community.  Its purpose is to provide you with important information about your PTG and the many programs and events it sponsors.

We hope that this book will describe the many ways in which your child is affected and enriched by the efforts of the PTG.  More importantly, however, we hope that it will inspire you to become more involved in this very important organization.  We encourage you to identify the volunteer opportunities that are right for you and to become involved as much and as often as you can. 


ABOUT THE PTG

 The Rebersburg-Miles Township PTG is an organization that sponsors activities and programs that benefit the students enrolled at Rebersburg-Miles Township Elementary School.


The Purposes of the PTG

To promote the welfare of children and youth in the school and the community.

To establish and maintain a relationship in the home and the school, with parents and teachers so that we can cooperate intelligently in the education of children and youth.

To develop a relationship between educators and the general public so that a united effort will secure that all children and youth have the highest advantages in physical, mental, social and spiritual education.


Organizational Structure

Anyone who has a vested interest in the school, the kids and the community is welcome to participate with the Rebersburg PTG.  


 
Officers

There are four officers:  President, Nicci Redin; Vice President, open; Treasurer, Bethany Coursen; and Secretary, Lori Wick.  The group nominates and votes for officers to be elected at the May or June PTG meeting. 

Contact Information:
Nicci Redin - (814) 349-8888
Bethany Coursen - (814) 422-8974
Lori Wick - (814) 349-2603
 

Teacher Representatives

The Head Teacher is responsible for advising the PTG of school policies and procedures and for relaying information to the School Principal when he/she cannot be present at PTG meetings.  Similarly, the Teacher Liaison is responsible for relaying information to faculty members when they cannot attend PTG meetings.  At this time, there is not a Head Teacher at Miles Township Elementary.


Chairpersons

Chairpersons are responsible for coordinating certain PTG activities (e.g., Country Christmas Store, Book Fair, etc.) and programs (Assemblies, Box Tops, etc.)  Any PTG member may volunteer to fill a vacant chairperson position; these posts are not subject to term limits, but can be held indefinitely.


Meetings
  

PTG meetings provide the primary forum for conducting PTG business.  Events are planned, issues are discussed and many purchasing decisions are made at PTG meetings.  Many PTG meetings also serve as a venue for presenting topics of interest to parents.  If there is a matter you wish to discuss at a PTG meeting, you many contact the PTG president in advance and request that information be placed on the agenda, or you may initiate the discussion yourself at a meeting when the president asks for new business.  If your topic is complex or if there is insufficient time for discussion, it may be postponed until the next meeting.

Meetings are held on the 2nd Monday of every month, September through June.  All meetings begin at 6:30 p.m. at the school.  Please mark your calendars.

Prior to PTG meetings, your child will bring home a reminder slip to remind you of the date, time, and location of the meeting.  The agenda is sent home with each child the week prior to the meeting.  PTG meetings are informal and usually last about one hour.   Free on-site babysitting is always provided.  Monthly newsletters are sent home with each child.  Additionally, the school website has the minutes and the newsletter posted.

 
A Word About Volunteering

Volunteering with the Rebersburg-Miles Township PTG can be a very rewarding experience for you as a parent and can directly benefit your child.  However, there are other volunteer opportunities that are separate from the PTG.  For example, the Penns Valley Area School District sponsors a highly successful, district-wide Volunteer Program.  This program involves parents, grandparents, and community members who share their time, energy, and talents with teachers and students in all area schools.  (If you would like more information about this program, contact the School Office at 349-8868.)  In addition, individual teachers may occasionally ask for parent volunteers to help with special projects or classroom events.  These examples lie outside the scope of the PTG.  This book will focus only on volunteer opportunities sponsored in whole or in part, by the PTG.

For the protection of all of our children, any person who volunteers must have Act 34 (criminal history) clearance, a 151 (Pennsylvania child abuse history) clearance, and a current tuberculosis test.  Obtaining Act 34 and 151 clearances and taking a TB test are quick and routine procedures; the cost of these clearances will be the volunteers responsibility.  This change went into effect September 2009.  The Penns Valley School District will reimburse the cost of the clearances and TB test if you volunteer 20 hours or more during the school year in which you obtain your clearances.  For more information or if you have any questions about these requirements, you may contact the School Office at 422-2006.        

 
BACK TO SCHOOL NIGHT  

Back-to-School Night is a cooperative effort by teachers, administrators, and PTG members to welcome parents back to school.  Its purpose is to provide you with information that will help you to make the coming year successful and rewarding for your child.  For many, Back-to-School Night is also an opportunity to establish, or re-establish ties with other members of the school community. 


PTG Events and Programs
 

The PTG sponsors or assists with many events and programs throughout the school year.  The PTG can be involved by organizing and implementing the activity or providing volunteers and/or financial support.


Country Christmas Store
 

Held every year in early December, this event gives students an opportunity to purchase holiday gifts at low prices.  They will also be able to have their gift(s) wrapped.  The students are proud of the gifts that they purchase themselves.  The PTG donates Santa Dollars to every child so that everyone has an opportunity to take a gift home.

                                              
How You Can Help       

  • Serve on the Country Christmas Store Committee.
  • Assist with arranging donations for the Country Christmas Store.
  • Volunteer the days of Country Christmas Store, to assist students with their purchases.
  • Volunteer to wrap gifts.           

Talent/Variety Show  

Students have an opportunity to showcase their many talents during the Talent/Variety Show.  The experience of performing before an audience builds self-confidence.  Talents of all types can be shared (e.g. skits, musical talent, gymnastics, dance, twirling, recitations).  Flyers are sent home asking to identify talent exhibits.  This is held in conjunction with the Spring Carnival.

 

How You Can Help:

  • Volunteers are needed to coordinate and assist the scheduling of the show order and program that evening. 
  • Volunteers are needed to MC the show and assist with the music coordination.

Book Fairs, Adopt- A- Book & Book Swap

The PTG sponsors two book fairs each year; one is during Back to School Night and the other is held late winter/early spring.  The ultimate goal of the book fair is to encourage students to read more by making it easy and affordable for them to acquire fun and interesting books.  For several years, the PTG, in cooperation with the Scholastic and Troll Book Companies, has offered hundreds of titles for sale.  There are books for children of all elementary school ages, including popular series like the Baby Sitters Club, Goosebumps, Animorphs, The Magic Tree House, Boxcar Children, and the American Girl Collection and featuring favorite children’s characters like Arthur, Clifford the Big Red Dog, and Franklin the Turtle.  Some reading-related software is also available.  

Books are available in all price ranges, from under $1.00 for some paperbacks to over $20.00 for hard cover.  Children can also purchase pencils, erasers, bookmarks, posters, and stickers. 

During the Spring Book Fair, details about the school Adopt-A-Book program will be sent home.  This is an opportunity for you and your child to peruse the Spring Book fair collection and choose a book to purchase which will then be placed in the school library for any child to check out.  This is an option of course, but it’s a nice way to give back to the school library and it makes the kids feel good about contributing a book toward the school library collection.  A label with your families name is placed on the inside cover of the book in recognition of your contribution.

Scholastic “matches” our total sales and teachers are able to choose new books for their classrooms.


How You Can Help:

  • Assist with setting up the Book Fair.
  • Held students find books they want.
  • Collect book money.                                 

Spring Carnival 

The Spring Carnival is held annually at the Miles Township Carnival Grounds and is in conjunction with the Talent/Variety Show, and is sponsored by the PTG.  There are games, food, and raffles.  Information regarding this activity will be sent home as appropriate.


How You Can Help:

Volunteer to Chair for the following:

  • Food
  • Prizes
  • Work Schedules for games & Senior Citizen assistance  

 

School Picture Day(s)  

The annual rite of passage that parents love and children love to dislike arrives early in the school year-School Picture Day.  Each year the school district arranges for a professional photographer to visit each of the area schools and offer an opportunity to purchase individual and class photos of your child.  About a week before School Picture Day, your child will bring home an order form showing the various packages that are available.  You are asked to make your selection and return your order with payment on the day pictures are taken.  In the spring, the same company returns to the school and photographs the children with a “special background,” it’s at the discretion of the family if they’d like to purchase these photos.

The role of the PTG on School Picture Day is to provide whatever assistance is needed to help the day run smoothly.


 
 

Field Day

To promote physical fitness and showcase student achievements in athletics, the Penns Valley Area School District sponsors a Field Day at each of the four elementary schools.  Usually held in May, Field Day offers students an opportunity to compete for ribbons in a number of events including sack races, three-legged races, relay races, rope skipping, broad jump, frisbee throw, softball throw, the ever popular tug-of-war and much more.


FUNDRAISING ACTIVITES


The Fundraisers

The Rebersburg-Miles Township PTG sponsors a few fundraising events each school year.  The money raised by these events provide the majority of the PTG’s funds used to fund field trips, assemblies, activities, classroom supplies and other materials and equipment needed during the year.  These could include sub/pizza sales, Christmas flowers & candles, etc.  Your enthusiasm and support are vital to the continued success of this effort.


How it Works
  

Your child will bring home brochures containing color photos of the products they are selling and order forms.

You and your child are given at least two weeks to sell as many items as you can to family members, relatives, neighbors, friend, and co-workers.  At the end of two weeks, you are asked to help your child tally his/her orders and return the order forms and money to school.

You are notified when delivery will occur.  Orders will be delivered to the school.  You will need to pick items up at the school.  You are then asked to help your child deliver those items to customers.

 

After all the money is collected, prizes are awarded to the top sellers in each grade.

How You Can Help:

Help is needed at all levels.

Encourage and motivate your child to sell as much as possible and aid him/her in this effort as much as you can.

Make sure that all order forms are filled out correctly and completely.  This will save a great deal of time when orders are tallied and prizes are determined. 

Assist with fundraiser delivery.

Recommend new ideas at a monthly meeting or to an officer.  

Volunteer to “chair” a fundraiser.

General Mills Box Tops for Education Program

 General Mills began the Box Tops for Education Program as a means to help schools raise money for whatever programs, equipment, or supplies they may need.  You simply clip Box Tops for Education logos from General Mills cereals, snacks, and Yoplait yogurt packaging etc., and send them to school with your child.  The PTG’s Box Tops for Education Coordinator counts and mails the logos to General Mills, who then sends the PTG a check based on the number of logos submitted.

How You Can Help:

Have your family members (grandparents, aunts, uncles…) save logos.

If you belong to an organization, or know someone who does, consider asking them to sponsor our program and collect logos on our behalf.

Save logos over the summer and send them in with your child at the beginning of the school year.

Be sure to write your child’s name on the back of each Box Top, because at the end of the month names will be drawn and prizes will be handed out.


WHERE THE MONEY GOES 

Field Trips  

The Penns Valley Area School District is, “committed to providing opportunities to enrich and enhance the academic and cultural development of the individual learner through field trips” (Board Policy Statement D-15).  Some field trips are partially funded by the school district (the third grade trip to Penns Cave, the fourth grade trip to Harrisburg, and the fifth grade trip to Gettysburg).  All other field trips are funded by the PTG (the choice of which field trips to attend lies solely with the teachers). 

Teachers’ Petty Cash

Every year the PTG provides each teacher with a classroom allotment of funds to spend on classroom supplies, special projects, or equipment.

If you would like to suggest that the PTG purchase a particular piece of equipment or certain supplies for the school, you may make your recommendation at a PTG meeting at any time.

Other Activities/Events Supported by the PTG.

 

Assemblies Spelling Bee
School Field Trips Library Books
Santa Dollars Retirement Gifts
Halloween Treat Bags Awards to the top fundraisers
Box Top Prizes

SUMMARY

The Rebersburg-Miles Township PTG wants to WELCOME you to our school and invite your participation in any way throughout the year.  If you have any questions or ideas, please contact any PTG officer or the School Office.